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Office 365 Migration - SharePoint Migration to DOA Enterprise Space

KNOWN ISSUES:

Having a problem? Check our Known Issues page and a resolution may be at your fingertips!

What is happening?

The Department of Administration (DOA) is consolidating all Office 365 resources for state agencies. As part of that effort, SharePoint collaboration sites, currently located at https://wisdot.sharepoint.com will be migrating to DOA Enterprise space, located at https://wigov.sharepoint.com/sites/dot/, beginning at 5pm on Friday, March 9th

What does this mean?

  • Beginning at 5pm on Friday, March 9th, ALL wisdot.sharepoint.com is considered READ ONLY.

  • Over the weekend, we will be moving all SharePoint content to https://wigov.sharepoint.com/sites/dot/. Access to https://wisdot.sharepoint.com will be READ ONLY and available for 30 days after the migration, in case of issues. All work should be done in the new environment.

What can I expect?

  1. The location of your SharePoint content will have changed to https://wigov.sharepoint.com/sites/dot/. Additional URL changes are expected as well. You may have browser favorites or links in other locations, such as email, that will no longer function. You will need to update those links.
  2. Your login will change! When you come in Monday morning, March 12th, you will no longer need to use @dot365 to login. You will use your firstname.lastname@dot.wi.gov login along with your EMAIL password. The only exception to this will be to access your wisdot-my.sharepoint.com OneDrive content. See below for more information on OneDrive.
  3. The first time you go to https://wigov.sharepoint.com/sites/dot/ you may see that it still has you as @dot365.wi.gov. Simply click on the “sign in as a different user” link.
  4. The look and feel for SharePoint will be upgraded to the new SharePoint Modern Experience. We’ve put together a demo site for you to experience this. This user interface features many enhancements.
  5. User Alerts will not migrate. It is not possible.
  6. Your followed pages list will not migrate. You will need to re-follow any sites you previously followed.
  7. If you use OneDrive, your content needs to be migrated.  You will have 2 options for this.
    1. You can migrate the content yourself (Takes about 10 – 15 minutes).
    2. Some users will be auto migrated. You have recieved an email if you are in this list. (Subject: WisDOT OneDrive Migration)
    3. You can request BITS do the migration for you. Can take 1 to 2 business days depending on demand.

                                                               i.      *Note: This is required if you use OneNote synced to your OneDrive. You can begin requesting this service starting Monday, March 12th.

  1. When logging into the new SharePoint Environment, we highly recommend you choose “Keep me signed in” when prompted, if you are on a personal or work computer. Do not use this option on public or shared computers.
  2. If you are a site owner, responsible for things such as permissions on your site, visit our Site Owner migration knowledge base.
    1. *Note: ALL External Users must be re-invited to your SharePoint content in the new environment.

 

What if I have questions?

Last updated: April 17, 2018