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Office 365 Migration - OneDrive migration and OneNote information

IMPORTANT: These instructions are not valid until Monday, March 12th!

Table of contents:

How to have your OneDrive migrated from wisdot to wigov. 

All DOT employees with an Office 365 license have a OneDrive for Business. However, a small percentage of users take advantage of that. For that reason, we will be doing OneDrive Migrations on a request basis. The deadline for requesting your OneDrive migration is 4/27/2018. Any non migrated OneDrives after that will be deleted.

Not sure if you need your OneDrive migrated? See our FAQ below.

There are two ways to migrate your one drive:

Steps to request IT migrate your OneDrive (required if you use OneNote Notebooks synced to your OneDrive: )

  1. Ensure that you want your OneDrive migrated. Each migration takes time.
  2. Fill out a service request:
    1. Log into the Service Portal, choose Web Content, then "SharePoint - Request Support or Report Incident", then "Submit Request"
    2. Please add "- OneDrive Migration" to the title.
    3. In the Description field, please enter any special notes you might have.
    4. Inquiry type, change to "Other"
    5. Submit
  3. Once we have completed your migration, we will let you know via the service desk ticket.
  4. OneNote users who keep synced notebooks on their OneDrive will have additional steps to take in order to fix the sync to the new OneDrive location. Those instructions are next.

How do I update my Desktop OneNote to use OneNote Notebooks that are located on my OneDrive.

  1. First, navigate to your NEW OneDrive (https://wigov-my.sharepoint.com), log in (@dot.wi.gov) and COPY the URL from beginning, up to the end of "_gov/"
    copyurl
  2. Open OneNote desktop client from your windows start menu.
  3. Open the NoteBook in question. (usually will be called FIRSTNAME @ WISCONSIN DEPT. OF TRANSPORTATION) 
  4. Click the dropdown next to the NoteBook name, as show in the screenshot, then right click on the Notebook in question, and choose properties
    Properties
  5. Click Change Location
  6. PASTE the URL you copied in step one into the TOP location, as shown, and press enter.

    steps
  • Double click on "Documents", then highlight the Notebook name and click "Select"
    Select
  • Done! Your notebook is setup to use your new OneDrive location.
  •  

    How do I update my Desktop OneNote to use OneNote Notebooks that are located on SharePoint (NOT ONEDRIVE).

    1. OneNote users who keep synced notebooks on SharePoint will need to update their location in the Desktop client.
      1. First, navigate to your NEW location (https://wigov.sharepoint.com/sites/....), log in (@dot.wi.gov) and COPY the URL from beginning, up to the end of the site URL
      2. Open OneNote.
      3. Open the NoteBook in question.
      4. Click the dropdown next to the NoteBook name, right click and choose properties.
        mignotes
      5. Click Change Location
      6. PASTE the URL you copied in step one into the TOP location, and press enter.
      7. Double click on the document library that stores the OneNote Notebook in question, and then highlight the Notebook name and click "Select"
        Select
    2. Done! You're notebook is setup to use your new OneDrive location.

     

    Frequently Asked Questions (FAQ):

    Question: Do I need my OneDrive migrated?

    Answer: Depends! You can access your WisDOT OneDrive by going to https://wisdot-my.sharepoint.com and entering in your login (USE @dot365.wi.gov to access your WISDOT OneDrive).

    • Do you use OneNote notebooks that you keep saved (synced) on your OneDrive? Then you should request BITS migrate your content. (Note: you may have a OneNote Notebook in your OneDrive even if you don't use it, as they are created automatically. You can safely ignore unused OneNote Notebooks).
    • If you only have files and documents that you want to move, you can move them yourself. However, if you are uncomfortable with the steps, you can request BITS migrate them for you.

    Question: What is the deadline to migrate my OneDrive content?

    Answer: The deadline for requesting your OneDrive migration 4/27/2018.

     

    Last updated: Feb 19, 2018